Frequently Asked Questions
Application deadline – 15th September 2023.
Do not submit application if you are unable to participate. By ticking the I AGREE box in the application form you are in a legal binding agreement with the organisers ICM Group Ltd, in which the cancellation policy is clearly stated. Read all Terms & Conditions before applying.
When your application is successful, a non-refundable participation fee is required within the payment deadline. Unsuccessful applicants do not need to pay. The payment in full is required before 1st October 2023. Payments made are non-refundable. Booking fee's are plus 5.5% (Visa/Mastercard/PayPal). Invoices will only be emailed out if requested after payment has been received.
FIABCN creates a great opportunity for artists and galleries to exhibit and sell their artworks to thousands of Barcelona visitors. A well-promoted art event that reaches a large art loving community in Spain and abroad.
Our events are open to the public giving your art full exposure to the Barcelona locals. All events are widely promoted and advertised all over Barcelona, with the help of our partners and sponsors we reach thousands of local people, and also on international level.
How long is the exhibition for?
2-day Art Exhibition including PIAB Award”s Ceremony, Private View, and 2022 Programme.
Friday 24 November 2023 | 18.00 - 21.00 h | Private View
Saturday 25 November 2023 | 10.00 - 18.00 h | Free Entry
How many visitors are expected?
Expected are approx. 6000-8000 visitors. With FIABCN core marketing, social media, our database, connections, press, sponsors and partners we reach hundreds of thousands of people around the world.
Is there a selection process? Will it be curated?
Please be aware that participation at the FIABCN is of limited availability and is subject to a strict selection process. Curated by the FIABCN Curators. We are looking for high quality works and a wide variety of styles; Painting, Illustration, Collage, Mixed Media, Sculptures and Photography. We look at technique, concept, message, style and originality.
When is the application deadline?
Application deadline is September 2023. Please note that we can close before this date due to limited availability, and high demand. Our curators will contact you within 2-3 working days of application if you have been accepted to participate. A booking is only confirmed once payment has been received.
Please note that the reviewing and selection process takes time. Allow 2-3 days for a response.
What work can I submit?
You can submit any type of work in Painting, Illustration, Collage, Mixed Media, Limited Edition Art, Photography and Sculptures.
How much does an exhibition space cost at the FIABCN 2023?
Booth prices start from € 1275 EUR. All prices are in Euros.
Paying in installments.
A first instalment (non-refundable) payment is needed of 50% within 20 days of acceptance email. The other 50% need to be paid before the deadline of 1st October 2023. Payments not fully received before the payment deadline will not be able to participate. All payments are non-refundable.
The participation fee for the two-day FIABCN include:
Exhibition Booth, Spotlights, Booth Signage, Catalogue Feature, Private View, PAIB Awards nomination, Champagne Reception, Promotions, Exhibitor Profile on our website, 1 x copy Official Catalogue featuring all exhibitors, 2 x invitations to Private View & Network Party, 0% commission charged on sales.
Exhibit from € 575 EUR (Digital Exhibition)
All prices are listed in Euros.
For all Prices & Floor Plan - please click here.
When your application is successful, a non-refundable participation fee is required within the payment deadline. Unsuccessful applicants do not need to pay. The payment in full is required before 1st October 2023. Payments made are non-refundable. Booking fee's are plus 5.5% (Visa/Mastercard/PayPal). Invoices will only be emailed out if requested after payment has been received.
International Transfer Fees:
Exhibitors from abroad are responsible for paying any international transfer/wiring fees that might occur when wiring money across to our Bank Account.
Do I have to attend myself?
Yes. Unless you have a representative, or if you supply digital material for the Digital Exhibition.
I cannot attend in person, can I still exhibit?
Yes - Digital Exhibition: Exhibit your artworks in the form of dynamic digital video footage showcased on High-Definition plasma screen. Visitors have the opportunity to view you direct.
Digital Exhibition (Only for those unable to attend in person.)
An affordable way to get your art seen by thousands of art enthusiasts. For x 3 artworks & contact detsails : € 575 EUR, the artworks will be displayed on High-Definition 47" Plasma Screen, exhibiting your artworks every few minutes for approx. 20 seconds long for each artwork with an intro shot of your Artist name and website. Included is also a printed leaflet and displayed with your contact details. You will also be featured on the website and in the Art Fair Catalogue distributed to hundreds guests at the Opening Eve. Only a small selection of artists will be displayed digitally. If interested please apply online and tick the “Digital Exhibition” option.
Please note: The Digital Exhibition is ONLY for those who cannot attend the art fair in person.
What if I paid, but cannot make it?
All payments are non-refundable. You might want to use a representative that can represent your work if you are unable to attend.
What is included in the exhibition fee?
Fee includes:
- Exhibition Participation for 2-days
- White Walls Booths & Spotlights
- Signage
- Storage Facilities
- Cleaning
- WIFI
- 1 full page entry in the FIABCN Catalogue
- 1 copy of the FIABCN Catalogue
- 2 x Exhibitor ID’s
- Tickets to the Opening Eve
- Nomination to the PIAB Awards
- Set-up Assistance
- Assistance in customs and importation procedures
- Security
- Global Promotions reaching hundreds of thousands people worldwide
- 0% commission charged on sales
Any other costs involved are the responsibility of the exhibitor, such as materials, packaging artwork, accommodation, flights, transport, insurance, and extra hirings.
Extra hirings and promotions:
ICM Gestora Cultural, SL has made it possible so you can hire optional extras for only a small fee, which will improve your exhibition space. We also offer extra promotions, reaching out to a wider audience. The ‘Extra Hirings’ listed below are displayed on the application form, and you can tick the box(es) of your requirements. You have to order all hirings upon application. Nothing can be hired on the day. All hirings need to be returned after exhibition, failing to do so will result in a penalty fee. Extra options need to be paid for at the same time of the fee (within 10 days of acceptance) and cannot be paid or hired on the day itself.
Hirings:
x 1 Extra Catalogue € 10 EUR
x 2 Extra Catalogue € 20 EUR
x 1 For Digital Exhibition users Shipping Catalogue to Address € 25 EUR
x 1 Extra Halogen Spotlight € 150 EUR
x 2 Extra Halogen Spotlight € 300 EUR
x 1 Chair Hire € 50 EUR
x 1 Table Hire € 70 EUR
x 1 Sculpture Pedestal Hire € 200 EUR (50x50x100cm)
Extra Options:
Extra Full Page in Catalogue € 200 EUR
2 x Extra Full Page in Catalogue € 350 EUR
Exhibition Wall Information:
- Triplex white wooden walls
- Walls are 2.65 meter high.
- 55mm thick.
- Can be used on both sides by different exhibitors.
- Holding up till about 20 kg per 1m wide wall. (Hanging hooks have limitations).
- Cross braced so they stand very firm.
- To fix artworks you can use screws no longer than 35mm and nails if you limit the amount.
- Also Velcro, double sided tape
- Using hanging hooks if screw is fixed at the top of the wall, you can hang hooks from here.
- Colour is white
Hanging fixtures:
- Screws no longer than 35mm and nails if you limit the amount. NO DRILLING
- Also Velcro, double sided tape, blu-tack
- Using hanging hooks if screw is fixed at the top of the wall, you can hang hooks from here.
Please note: all screws need to be removed after art fair.
YOU CANNOT USE:
- Drilling
- Permanent fixings
- Anything that permanently damages the walls
- Foam tape
ALL ADHESIVES, ADHESIVE FIXTURES AND SCREWS, PINS ETC MUST BE REMOVED BY THE EXHIBITOR AT THE END OF THE ART FAIR.
YOU WILL RECEIVE A FREE SET OF SCREWS AND 5mm DIAMETER DRILL
FIXING AND ATTACHING AGREEMENT:
i. Any variation to the described fixing and attaching agreement (above) will result in a penalty fee to the client/exhibitor at the end of the Art Fair.
ii. In respect of damage incurred in excess of allowable and reasonable defacement, set up by the conditions in the fixing and attaching agreement (above), the Organizers ‘ICM Group Ltd’, will invoice the client/exhibitor for the excess damage to the units.
INSTRUCTIONS:
Can I bring my own spotlights?
No. Unless they are battery powered. We highly recommend you hire spotlights please indicate in your application form. You cannot use any electricity sockets either.
Can I bring my own table, easel, display browser, etc?
Yes you can, however, you must not bring anything that will spill out beyond the boundaries of your space, cause a health and safety hazard or be deemed inappropriate at a professional fair. All walk spaces and pathways need to be clear. Cordial collaboration between your neighbours is recommended, please show consideration for the other exhibitors. You will be asked to remove anything that contradicts the above. The organizer ICM Group Ltd and the venue will ask you to remove anything from the Art Fair that causes obstruction, and or health and safety issues.
Can I use power sockets at the venue?
No you cannot use any power sockets at the Barcelona International Art Fair venue. If you wish to have a power sockets in your booth please email us.(exhibitors that will do, will be fined a penalty fee).
When is the build up and take down?
Build up will take place on Friday 24th November 2023 - at 13:00 pm (official time to be confirmed nearer the Art fair).
We welcome guests on the same day for the Private View from 18.00 pm to 21.00 pm. Take down will be on Saturday 25th November 2023 after the Art Fair ends at 18.00pm.
Who is responsible for setting up & taking down?
Exhibitors will be appointed to their booth(s) and are responsible to hang their own works. Make sure your artwork is ready to hang, with string/wire securely attached. Heavy works should never be fixed with Velcro but always use secure hanging string fixed onto the back of the works, and using chipboard screws, as per informed in the hanging fixtures information above. ICM Group Ltd and third party cannot be held liable if any damages occur when hanging or taking down work. It is your own responsibility to look after your own artworks. Members of our staff will be available if any assistance is needed free of charge.
How many artworks can I exhibit?
According to the space hired, you are responsible for selecting the right sized artworks that fit within the space you have ordered. Please note that it is strictly forbidden to hang artwork outside your booth space.
Please note that booth sizes can different by a few cm. A 1m wall should not be used to hang a 1m wide artwork. Make sure to have at least 10 cm on each side of the artwork free.
How do I fix my works onto the panel?
Screws, nails, velcro, tape, blu-tack. (no need to drill for raw plugs, you can however screw with automatic screwdriver).
Can I choose my own booth?
You can choose the size booth. And you can choose your location also. Otherwise the Curators will decide your location.
Do exhibitors need to attend the Barcelona International Art Fair?
Yes. Or have a substitute/representative who represents you and who looks after your works, including hanging and taking down. Or use Digital Art Showcase option to exhibit your work Digitally.
What work will be used for the Art Fair catalogue?
The first uploaded image on the application form will be used for the Art Fair Catalogue.
Are the Art Fair Catalogues free?
Each exhibitor gets x1 catalogue for free. Any extra copies you require are at a cost of € 10 EUR per catalogue. Catalogues are free for guests to the Opening Eve.
Opening Eve Tickets.
Each exhibitor gets x 2 free Opening Eve tickets- Please note that yourself and one for your assistant/partner/friend don’t need Ticket due you will have access with you Exhibitor ID. These will be in your welcome bag which you will get upon arrival on day of exhibition.
Can I invite my Art Collectors.
Yes. Each exhibitor is given an invitation to invite two Art Collectors to the FIABCN exclusive Collectors Program.
Is there a commission charge on sales?
There is NO commission taken on sales. The selling process is strictly between the buyer and gallery or artist. Exhibitors that are not planning remain to stay throughout the whole exhibition please let our staff know, and we will do our best to take contact details of potential buyers. ICM Group Ltd cannot be held liable when an exhibitor misses out on a sale due to non-attendance by the exhibitor.
What kind of prices should I sell my work for?
We recommend to price your works at a rate that suits your status as an artist. Like any other exhibition or fair, we cannot guarantee sales.
Recommended accommodation to stay during the Art Fair:
I am flying from abroad, which airport is nearest?
Barcelona International Airport | EL Prat de Llobregat
Do I need Insurance participating at Barcelona International Art Fair?
Yes. You (the Exhibitor) is responsible for your own full insurance of your artworks and public liability. ICM Group Ltd cannot be held liable for any accidental damages that occur on the premises, or accidents that occur in transit or in storage. Or any uncontrollable events that are covered in Force Majeure. It is the exhibitors responsibility to insure the artworks for the duration of the exhibition, transportation, storage and also for theft and/or any other damages. We strongly advice to fully insure your works. The exhibitor is responsible for any fees occurring taking part at the exhibition, such as transport fees, international transfer fees, postage fees, accommodation fees and material costs.
Can I post my works in advance of the exhibition to the Art Fair?
No. We do not offer storage services. Goods that arrive at our Barcelona address are non permitted and will not be showed at the exhibition. Neither ICM Group Ltd or the venue will be held liable for any goods lost in transit, or for any goods that arrive non-permitted at our address. You can however agree with your Barcelona accommodation to ship works there in advance, this is at your own risk.
How do visitors pay to purchase art?
Visitors can pay by cash, cheque, or cardSumUp, Bank Wire, Smartphone App, etc. Lots of ATMs are conveniently located nearby the venue.
Accepting payments by Card.
To accept card payments at the Art Fair, we highly recommend to use SumUp. It’s free to signup, and they only charge 1,95% per transaction. You will receive your money asap, within 7-10 days. It is very easy to use (also internationally) with your smartphone (no card reader needed) Just simply signup for free, download the app, activate account and start using. Sign up today so it’s ready to use at the Art Fair. https://sumup.co.uk
Can I invite guests to the Opening Evening?
Yes. You will receive four Opening Eve Tickets to invite collectors.
Will there be WIFI access?
Yes.
How is the lighting at the venue?
The lighting is good, but for professional lighting we highly recommend to hire spotlights.